Events Coordinator (On-Site)

Reports to: Director of Events

Job Overview: 

This Events Coordinator role is responsible for managing logistics, communication, and planning for all Dr. Scott Hahn and Kimberly Hahn events. It includes organizing travel, overseeing event coordination, creating marketing materials, and managing finances. The Events Coordinator works closely with Dr. Hahn and Event Site Hosts to ensure events are planned and executed smoothly and efficiently. The Events Coordinator will travel as needed (at least twice per month) to events at which Dr. Scott Hahn and Kimberly Hahn are speaking, handling event onboarding, overseeing event communications, and ensuring event execution. They will prepare event materials such as flyers and handouts, manage Dr. Hahn's book inventory and orders, and handle all travel arrangements for both the coordinator and Dr. Hahn and/or Kimberly Hahn. Additionally, the Events Coordinator will assist with financial tracking, including honorariums, expenses, and donations, and will be responsible for creating and submitting itineraries, contracts, and invoices for Dr. Hahn's events. The individual in this role will collaborate closely with the Director of Presidential Affairs, Director of Major Events, and Dr. Bergsma Event Coordinator to ensure the timely completion of all event planning logistics. 

Responsibilities and Duties:

• Serve as Event Lead and primary contact for all Dr. Scott Hahn and/or Kimberly Hahn Parish Events and related events
• Travel to Major Events as required by supervisor and to Dr. Scott Hahn Events as requested by supervisor
• Oversee all event bookings for Dr. Scott Hahn and Kimberly Hahn.
• Draft, negotiate, and finalize contracts for events involving Dr. Scott Hahn and Kimberly Hahn
• Manage timely execution of event onboarding and coordination, including communication with event sites
• Prepare and organize event materials, including books orders and itineraries for Dr. Scott Hahn and Kimberly Hahn events.
• Communicate event-specific requirements (e.g., volunteer packets, Wi-Fi needs).
• Coordinate geo-targeted email campaigns and pre- and post-event communications with attendees.
• Prepare invitations for Dr. Scott Hahn and Kimberly Hahn, subject to review.
• Develop marketing materials (e.g., flyers, handouts, bulletin inserts) for event promotion.
• Oversee the timely development and maintenance of event websites for Dr. Scott Hahn and Kimberly Hahn.
• Track and monitor attendance for Dr. Scott Hahn & Kimberly Hahn events to ensure expectations
• Execute event reconciliation with relevant departments for accuracy.
• Manage and track payments and invoices for events, collaborating with Accounting and external parties for timely follow-up.

• Other duties as assigned  

   

Qualifications:

• Bachelor’s Degree in Business Administration, Marketing, or related field
• Located in (or willing to re-locate to) Steubenville, OH
• Willing to travel at least twice per month
• Previous experience in event planning, event execution, and marketing
• Strong attention to detail, deadlines, and ability to adapt to changing needs
• Excellent organizational and communication skills, both written and verbal
• Proactive and able to thrive in a dynamic environment
   

To apply, email cover letter and resume to Maria Labrador at marialabrador@stpaulcenter.com.

St. Paul Center's Publishing Arm: Emmaus Road Publishing, is seeking a highly competent, motivated, and creative print and book designer to join a successful Catholic publishing team.

The Print Designer will be a critical leader in the production process, overseeing the layout and design of popular level books as well as helping to create Marketing print assets. This position is essential to ensuring brand consistency, the timely development and release of books, and will involve close collaboration with the Editorial team and the Marketing team.

Responsibilities and Duties:
+ Conceptualize and execute the design of book interiors, jackets and covers under the supervision of Editorial and Marketing directors.
+ Follow Emmaus Road's aesthetic, design standards and house styles.
+ Establish and adhere to schedules from design concept, through associated sales materials to final files for production to digital archiving and epub files.
+ Develop a portfolio of marketing assets to assist with each book's promotional campaign. Assets will be needed for email campaigns, social media, events, and more.
+ Manage product pages for StPaulCenter.com and Amazon.com.
+ Update files for reprints, working closely with Operations to fulfill inventory needs.
+ Assist with branding and creation of collateral material for the ministry's on-location conferences, including banners, programs, and promotional materials
+ Develop and assist with print assets such as flyers, book catalogs, brochures and other Marketing needs.

Qualifications:
+ Bachelor of Arts degree in Graphic Design or equivalent
+ Expert in InDesign and Photoshop. Figma is a plus.
+ 2 or more years of experience in book production or equivalent publishing experience
+ Good understanding and appreciation of art and design history, typography and layouts.
+ Collaborative with the ability to work well as part of a team and create strong working relationships and accept constructive criticism
+ Proficient knowledge of book production processes from conception to publication.
+ Deadline oriented and ability to work independently with ownership of projects
+ A good understanding of Catholic lay and clergy audience, consumer behavior, and marketing strategies
+ Good time management with the ability to manage several projects simultaneously and keep a level head under pressure in a reactive environment with quick turnaround times
+ Strong organizational skills and attention to detail
+ Stays up to date with current design trends

Please email your resume, portfolio, and a cover letter to designjobs@stpaulcenter.com